TO ALL CONSTITUENT CHAPTERS OF THE TEXAS DeMOLAY ASSOCIATION & TEXAS ASSEMBLIES OF RAINBOW FOR GIRLS.
RE: 42nd ANNUAL GOVERNMENT DAY – FEBRUARY 9 – 10, 2019
All of this information is subject to change!
It is time for our 42nd Annual Government Day, one of the major highlights of the Texas DeMolay year. The information you need to register for this event is contained in this packet. If you have any questions, please see contact info below.
The DEADLINE for registration is Friday, January 4, 2019.
All registration must be completed online. Registration fee will be $35 for everyone attending. If the House and Senate are full before the registration deadline, we will try to accommodate all registrants, but we may not be able to guarantee official seats. A Medical Release Form for each participant (youth and adult) must be mailed to Chance Chapman. Chapters and Assemblies should also have at least one copy of each form with them during Government Day.
NOTE – There will be no individual registrations accepted.
ALL participants MUST be officially registered as part of a Chapter or Assembly. Every Chapter and Assembly must send a $100 damage deposit check with your Medical Release Forms. There will be no exceptions. This is for all delegations no matter the size. A delegation will not be considered fully registered until the medical release forms and damage deposit are received. There will be no exceptions. This is in the event that Texas DeMolay must pay for damages incurred in the Capitol or the Scottish Rite. The damage deposit MUST be a separate check. It will be returned or shredded when it is determined no damages have occurred. Your damage deposit check should be accompanied by a self-addressed and stamped envelope if you would like the check returned instead of shredded. Checks will be returned between 90 and 120 days after the event.
Each Chapter and Assembly is encouraged to participate and will be allowed at least one Senator. Please note Chamber assignment for each youth participant during registrations. If there is no choice made, the attendee may be assigned to the House or Senate Chamber at the discretion of the Registrar. No Chapter or Assembly will receive more than two Senators without approval of the Director of Government Day. The State Executive Committee members of DeMolay are to be given first priority regarding Senatorial positions and do not count towards the delegation’s maximum of two Senators. All registrants will be assigned seats in the House unless otherwise noted on the registration form, until the House floor is filled. Final seat assignments are at the discretion of the Registrar and Director of Government Day. In the event that the Senate is full and the House still has open seats available, the Registrar may reassign those who have selected senate to the House until the House seats are also full. At that time, extra Senate seats will be considered. At least one Senate per delegation will still be allowed.
To help avoid confusion and save time, we will be pre-assigning seats in the House and Senate. Seat assignments will be printed on each participant’s nametag.
The Bill Book will be posted on the Texas DeMolay Website at least 30 days before the session for preparation of debate.
Included in this packet are your Medical Release Forms. If you require any additional forms, or “How to Write a Bill” forms, please reproduce them.
The Executive Officer will hold a meeting with the Chapter Chairmen and Chapter Advisors on Sunday morning. See the schedule for the time of the meeting.
Please remember the following directives: 1) Members of the Order of DeMolay and Order of Rainbow may be nominated for elective offices in the Senate and House of Representatives. 2) Speakers who have the floor may NOT BE INTERRUPTED BY QUESTIONS. 3) All Speakers must sign up to speak and will not line up at the microphones. 4) No cell phones, portable electronic devices, or computers are allowed on the floor of either the House or Senate. 5) Speakers will wait until the current speaker is through talking and then approach the microphone for a presentations. Please refer to the section of the packet regarding House and Senate rules.
LUNCH AND DINNER FOR 2019 WILL BE PROVIDED FROM GOLDEN CHICK. IT IS INCLUDED IN YOUR REGISTRATION FEE. THE HOUSE AND SENATE WILL RECESS FROM 11:30 A. M. TO 1:00 P. M. TO GIVE AMPLE OPPORTUNITY FOR ALL TO ENJOY LUNCH.
There WILL be host hotel. All registered participants MUST stay at the Hilton Austin Airport and reserve rooms through registration. The hotel is located at 9515 Hotel Drive Austin, TX 78719. Room rates are $140/night inclusive of taxes. There will be an option to buy breakfast for $10/person through the hotel. It is not to be included with registration.
Please remember that the City of Austin has a “hands free” law regarding cell phone use while driving. This includes while using your cell phone or other mobile devices such as a GPS.
The dance will be held at the Austin Scottish Rite located at 207 West 18th Street, Austin, TX 78701. Limited free parking is available in the parking lot. Street parking will be subject to metered rates from the City of Austin.
The Executive Officer requires at least two (2) registered Advisors for each Chapter. Three Advisors will be needed if more than ten DeMolay’s are present. YOUR RAINBOW ASSEMBLY MAY HAVE DIFFERENT REQUIREMENTS. If you do not have a registered adult in your group, you will not be allowed to participate.
Please print or type all forms clearly. Your cooperation in this matter will be appreciated.
NEW: Each Chapter and Assembly will be assigned a specific location on the Capitol grounds to assemble in the case of an evacuation. A designated adult from each delegation will be responsible for accounting for all members of the delegation and reporting to the Executive Officer or Director of Government Day. This adult must be designated when credentials are picked up and must be present at Government Day at all times. The designated adult for your Chapter or Assembly will be notified of your designated location prior to Government Day.